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How to Write on Luggage Tags: A Traveler's Guide

How to Write on Luggage Tags: A Traveler's Guide

Traveling can be a thrilling experience, full of adventure and new sights. However, amidst the excitement, one mundane yet crucial task stands out – labeling your luggage. Luggage tags are not just accessories; they are a vital element that can save you from the headache of lost bags. Here, we will discuss how to fill out luggage tags correctly to ensure your belongings find their way back to you, should they ever get misplaced.

Why Use Luggage Tags?

Before we dive into the "how," it’s important to understand the "why." Luggage tags serve as an identifier for your bags in a sea of suitcases that look remarkably similar. They hold essential information that can help airport personnel or good Samaritans return your luggage if it gets lost. Furthermore, they can expedite the identification process at baggage claim, making your travel experience smoother.

Choosing the Right Luggage Tag

The first step is selecting a luggage tag that is durable and secure. Opt for a tag made from sturdy material like leather, metal, or high-grade plastic. Ensure the tag has a secure attachment mechanism, such as a reinforced strap or a steel cable loop, to prevent it from getting torn off during the rough-and-tumble handling at airports.

Information to Include

On your luggage tag, you’ll want to write the following basic information:

  • Name: Write your full name as it appears on your travel documents.
  • Phone Number: Include a mobile number with the country code, as it’s the most direct way to contact you.
  • Email Address: An email can be a good alternative method for someone to reach out to you without disclosing too much personal information.
  • Address: Opinions vary on this, but adding an address can sometimes be risky. Instead of a home address, consider using a work address or just the city and country.

Avoid putting sensitive information, such as your Social Security number or home address, on the tag for all to see.

Writing on the Tag

Once you've gathered the information, it’s time to write it down. Follow these steps:

  1. Use a Waterproof Pen: To ensure the ink doesn’t run and become illegible, use a pen designed for writing on such material types.
  2. Write Neatly: Print your information clearly and legibly. If your handwriting is difficult to read, have someone else write it for you or use a label maker.
  3. Be Concise: Keep the information brief and to the point.
  4. Cover It Up: Many luggage tags come with a flap or cover for privacy. Use it to keep your details protected from prying eyes.
  5. Update As Necessary: Before each trip, check to make sure all the information is current and update it if needed.

Additional Tips

  • Inside Tag: Also place a tag or a card with the same information inside your luggage. If the external tag gets ripped off, there’s an additional chance for your luggage to be identified.
  • Use a QR Code: If you’re tech-savvy, you can create a QR code containing your contact details and print it on the tag, making it easy for someone to scan and contact you.
  • Color and Design: Pick a tag with a bright color or distinctive design to make your luggage stand out and easier to spot.


Properly written luggage tags are your first line of defense against lost luggage. With a bit of care and attention to detail, you can ensure your belongings are easily identifiable and retrievable. Safe travels and may your luggage always find its way back to you!

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